Office Manager

Our mission: use technology to digitalize and transform the international transportation industry OVRSEA is a next-generation multimodal freight forwarder committed to simplifying & optimizing international freight management through technology. OVRSEA provides its clients with industry expertise and high end-to-end visibility to meet their needs on sea, air, road and rail over all transport stages, from loading to customs declarations. Founded in 2017, OVRSEA currently supports +700 clients from its offices in Paris, New York, Miami, Barcelona and Milano. With already 160 employees globally, we are continuing our growth in 2024 and hiring people internationally! We are looking for ambitious people who can join our team and be part of our growing company! Are you ready to join us and be a part of this exciting journey?
The Role We are looking for an Office Manager to join our team. You will report directly to our Head of People and work closely with Ovrsea’s global team. People are a cornerstone of Ovrsea’s strategy growth. Retention is our main focus therefore you will be responsible for ensuring a great place to work for the team and fostering the best work environnement.
What will you do? Facility Management (France) 30%

• Be responsible for Office tasks including and ensure 5-star work environment: office maintenance, supplies, equipment, invoices, errands, miscellaneous purchases, printers…
• Deployment and management of Saas tools for the company
• Management of the companys IT assets: Google Workspace, Slack, Notion, Front etc.
• Act as primary liaison with landlord and our coworking manager
• Own, negotiate and manage relationships with service providers, including budget control and contract negotiation (maintenance, fruits, office equipment…etc).

Onboarding 30%

• Supervising onboarding process for all countries (participate in meeting with new joiner’s manager when needed)
• Ensure that ordering equipments and managing the onboarding schedule for the first weeks are done by HR officer
• Get feedbacks from employees and provide an analysis to the management

Event and rituals 30%

• Be responsible and accountable for all our office rituals: welcome & friday breakfasts, weekly ovrquizz, ovrbirthday, ovrlunchs etc.
• Organize team-building events: afterworks, off-sites… in France
• Coordinate team-building events’ organization abroad
• Organize remote events to maintain cohesion in a abroad working environment

Workspace Management (International) 10%

• Ensure that all our offices are a comfortable place to work for the team: especially in regards to workplace operations & maintenance
• Coordinate coworking spaces abroad with Country Manager
• Identify and execute space planning projects to improve productivity and collaboration
• Develop, transmit and coordinate culture and rituals abroad

What will you find at Ovrsea?

• Join a corporate backed startup and one of the fastest-growing French Tech companies for an incredible human adventure. Together, lets make a huge impact on the international transport revolution!
• Be part of our team of ambitious and talented individuals who share our values: analytical thinking, quality execution, and a deep thirst for learning.
• Experience a personalized onboarding program and a clear career trajectory with defined career paths for each team, setting you up for success from day one.
• Work in a vibrant work environment and take on challenging projects, collaborating with other teams while enjoying a high level of ownership and autonomy.
• Flexible working from home policy

Benefit for commuter benefits and meal vouchers. Depending on your office and location, additional benefits may apply. In France, you have lunch vouchers for €10 per worked day, 55% is paid by OVRSEA.

• Engage in exciting events, including weekly culture presentations (the famous OVRSEA “PICs”), learning sessions, team rituals, and great parties!

Still not convinced? You can consult our Notion’s presentation page to discover our history, our products, our teams, our commitments and the many benefits we offer to our employees! We also offer you a short video to familiarize you with our culture and to learn more about Ovrseas #1 value: Learning. This value translates into : the implementation of webinars, PIC and PEC (our internal and external cultural presentations), a culture of writing via Notion, an onboarding promoting a complete immersion in the world of international transport, ... and more! Are you planning to join us? Dont hesitate anymore and apply to join the crazy Ovrsea adventure! ✈️ Our recruitment process: 30min HR call with Zoé, Head of People 1st interview with Zoé & Mathieu (CFO & Co-founder) Speed recruiting to meet the team! Reference check
At Ovrsea, we are committed to an inclusive recruitment process and to fostering diversity within our teams.